Texi’s room-based solution for textile handling

In a room-based solution, textiles are stored in an open space, e.g. a storage room where staff collect the textiles they need. The textiles are stored on shelves or in textile trolleys. Registration of withdrawals normally takes place when the staff leaves the room with the textiles. Registration can then either take place automatically or manually depending on the choice of products.

Challenges that a room-based solution solves:

  • Difficulty keeping track of the textile stock
  • Large circulation of textiles
  • Strict hygiene requirements
  • Problems with wastage
  • Costly textile orders
  • Less capital to spend on textile handling

A room-based solution provides greater opportunity for flexibility and additional products. For large organizations with a lot of staff and larger areas, a room-based solution is a really good option to keep costs down while maintaining traceability.

Room-based solutions can be combined with cabinet-based solutions.

Pros and cons with a room-based solution


  • Low investment, with many users in the same location
  • High flexibility


  • Not as good order and hygiene as in a cabinet-based solution
  • Requires manual inventory
  • Needs suitable premises

Automatic or manual registration of withdrawals

In a room-based solution, the textiles are stored on shelves or in trolleys in a separate storage room. Authorized personnel enter the room and pick the garments they need. Depending on how the solution is configured, they can either register their withdrawals manually or have them registered automatically*.

An automatic registration requires a passage solution that allows both users and textiles to be identified. Normally this takes place through a revolving door which can only be used if an approved access card has been registered. When the user then walks through the revolving door, built-in antennas register which textiles the user has taken out and then updates the room’s contents.

*Automatic registration only works with UHF chip technology.

If manual registration is used, the users themselves register the textiles at the Texi Dispenser Station. Manual registration is available for both HF and UHF chip technology.

To ensure the correct stock balance and gain control over illegal withdrawals, the Texi Alarm Gate is available as an option. The Texi Alarm Gate detects textiles that are taken out of the room without being registered, moves them out of storage to correct the stock balance and can also be configured to sound a signal to remind the person to go back and register their withdrawal.

Automatic or manual return of textiles

For automatic returns, just like in a cabinet-based solution, it’s possible to use the return unit Texi Return Unit in a room-based solution. Staff simply throw their dirty garments into the device, which registers the textiles automatically. This is not only convenient for staff but is also an advantage for the service staff. The clothes end up directly in the right trolley, so no heavy lifting is required. The automatic solution can also be integrated with AGV robots that can automatically come and pick up full textile carts and replace them with new ones.

For manual returns, the Texi Return Station is a good option if your organization doesn’t have a lot of space. The Texi Return Station is a flexible reading tablet where staff can register their used garments themselves before the garments are thrown into the laundry basket.

Flexible solution for inventory

In a room-based solution, it can be more difficult to keep as good track of your textile stock as in a cabinet-based solution. This is because withdrawals are sometimes not registered. So over time the difference between what the system has registered and what is actually in the room increases. Therefore, inventory should be periodically carried out in a room-based solution.

A completely manually performed inventory can take a long time and is rarely completely accurate. Texi offers a solution to boring and energy-consuming inventory with the hand-held scanner, Texi Mobile Reader. With a simple push of a button, the scanner can be swept over textiles and scans the chips inside them. The chips are then registered and entered into the Texi Management System where information about all your textiles is stored.

The scanner can be used if chip technology with UHF is used. If an HF chip is used, there is another type of scanner that requires the associated Texi Information Display to display the information. This display is also used for handling and confirmation of textile deliveries.

Several ways to stock up on textiles

When refilling textiles in a room-based solution, there are different ways to get the system to update the contents of the room. In its simplest form, the starting point is an order where the textile service provider specifies which items are included in a shipment. With the help of the Texi Information Display, the order’s delivery can be confirmed when the goods have arrived and then the stock balance in the textile room is updated.

A more advanced solution is to have a gate solution with built-in antennas that the textile cart with clean textiles is driven through when it is taken to the room. When the cart is driven through the gate, all the chips in the textiles are read and registered as a replenishment of the storage.





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